Anyone engaging contractors has health and safety responsibilities, both for the contractors and anyone else that could be affected by their activities. The use of contractors can place personnel who are unfamiliar with the facility’s hazards and protective systems into locations where they could be affected by process hazards. While the most significant contractor safety challenges typically involve workers located closest to process hazards or involved in high-risk occupations, such as construction work, the safety needs of contractors providing simpler and more routine tasks, such as janitorial or groundskeeping services, must also be addressed in the contractor management program. Remember that contractors may be at particular risk - they may be strangers to your workplace and therefore unfamiliar with your organisation’s procedures, rules, hazards and risks. The contractor management element must be well defined and flexible enough to handle this gamut of potential circumstances. Industry often relies upon contractors for very specialized skills and, sometimes, to accomplish particularly hazardous tasks – often during periods of intense activity, such as maintenance turnarounds. Periodic monitoring of contractor safety performance and auditing of contractor management systems is required. Define Contractor / Managing Agent. The management contractor is generally appointed by the client early in the design process so that their experience can … Company groups having delegated roles and responsibilities could include operations, maintenance craft groups, facility or corporate safety, and perhaps the process safety group. For example, training and oversight requirements will be different from those for direct-hire employees. Implementing practices to ensure that contract workers can perform their jobs safely, and that contracted services do not add to or increase facility operational risks, is one of nine elements in the RBPS pillar of managing risk. The safe delivery of the contracted services, with improved quality and productivity. Suchconsiderations, coupled with the potential lack of familiarity that contractor personnel may have with facility hazards and operations, pose unique challenges for the safe utilization of contract services. HSE aims to reduce work-related death, injury and ill health. Let’s first look at the definition of management contract and the elements needed to create, enter, and enforce it. Copyright © American Institute of Chemical Engineers. On sites with major accident hazards, consider turnarounds and span of control -

Contractor management begins well before the issuance of any service contract. For example, contract workers must be trained to properly implement safe work practices, and contract workers should be effectively integrated into the workforce involvement program. Key actions in managing contractors effectively; Anyone engaging contractors has health and safety responsibilities, both for the contractors and anyone else that could be affected by their activities.

Such considerations, coupled with the potential lack of familiarity that contractor personnel may have with facility hazards and operations, pose unique challenges for the safe utilization of contract services. 13.1). The creation of a list of pre-qualified candidate contract firms.

The level of control needed will, of course, be proportionate to the complexity of the task.

Even regular contractors may need reminding. The selection of specific contractors with strong safety programs and good safety records. Sections 13.4 through 13.6 include (1) ideas for improving the effectiveness of management systems and specific programs that support this element, (2) metrics that could be used to monitor this element, and (3) issues that may be appropriate for management review.

Contractor management does not address the procurement of goods and supplies or offsite equipment fabrication functions that are covered by the asset integrity quality assurance function. Orientation and training of contractor personnel must be accomplished before they begin work. Contractor management is a system of controls to ensure that contracted services support both safe fa… Contractor management is a system of controls to ensure that contracted services support both safe facility operations and the company’s process safety and personal safety performance goals. PERD: Process Equipment Reliability Database. Only by working together can companies and contractors provide a safe workplace that protects the workforce, the community, and the environment, as well as the welfare and interests of the company (Ref. The anticipated work products for the contractor management element include: Outputs of the contractor management element can also be used to facilitate the performance of other elements.

13.1). Finally, some contract service companies have a very stable workforce, while others have a high rate of turnover. THE DEFINITION OF MANAGEMENT CONTRACT. AIChE Engage connects AIChE members with each other and their chemical engineering communities. The contractor management program is often managed by the procurement function, so purchasing personnel should be involved when appropriate. specific delegation of responsibilities between contractor, corporate, and facility personnel needs to be resolved prior to the start of a contractor-company relationship. Section 13.2 describes the key principles and essential features of a management system for this element. Thus, companies must recognize and address new challenges associated with using contractors.

Section 13.3 lists work activities that support these essential features, and presents a range of approaches that might be appropriate for each work activity, depending on perceived risk, resources, and organizational culture.

A contract firm could be onsite for only a few hours, never to return, or could have a continuing presence at a facility for decades. The boundaries of authority and responsibilities must be clearly set for any contractor that works at the facility. This chapter addresses the responsibilities of the contracting company and the contract employer in implementing a contractor management program. given the potentially very high numbers of contractors on-site (compared with the numbers in routine operations). The AIChE Academy provides online courses, webinars and more to aid in your professional development.

Beta This is a new way of showing guidance - your feedback will help us improve it. means the successful individual or body corporate to this RFP who enters into a written contract with the Bank; Also, their activities onsite may unintentionally defeat or bypass facility safety controls. Some contractors will be directly exposed to the process and its hazards, while in other situations, such as new project construction adjacent to an operating unit, effective controls will be required to isolate the contractors from process hazards.

Thus, companies need to carefully select contractors and apply prudent controls to manage their services (Ref.

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